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Seeking nominations for Board position

Nominations are being sought to fulfil a rotational vacancy on the Swimming Otago Board at the upcoming Annual General Meeting. This is a volunteer-based position and can be filled from any corner of our great Region. Meetings are usually bi-monthly and can be conducted virtually. It is the perfect opportunity for you to directly contribute to the transformation and evolution of swimming in the Otago region; enhancing the opportunities available to swimmers within the region for years to come. Nominations are to be received in writing to by Monday, July 20, 2020. Please contact us directly for further information.

To view the full constitution please click here


Extract of the Constitution

8. Board Composition

8.1 Subject to clause 8.7, the Board comprises six persons (except following a merger of regional associations when for the first three years after the merger, the Board shall comprise no less than six persons and no more than eight persons) who are not required to be members of a Member Club, at least two of whom must have previous governance experience and at least two of whom must not have a contemporaneous Governance Role in a Member Club.

8.2 The following persons are not eligible to be a Board member:
a. an employee of a Member Club, Swimming Otago or Swimming NZ; and
b. a person who is a member of the board of Swimming NZ.

8.3 Either as determined by the Board or by resolution at a GM:
a. all Board members are elected by Member Clubs at an AGM; or
b. four Board members are elected by members at an AGM and the balance of the Board members are appointed by an appointment panel that includes the regional Board Chair and two other persons, not currently members of the Board, elected by Member Clubs for this purpose. The Board shall determine the process and timing by which elected members of the appointments panel are nominated and elected.

8.4 Notwithstanding anything else in this Constitution, each Member Club is entitled to one vote for the election of each elected Board member and the election of elected members of the any appointment panel under Clause 8.3.

8.5 At least 21 days prior to the AGM, the Board shall give written notice to Member Clubs calling for nominations from Member Clubs for Board members.

8.6 Each Member Club:
a. may nominate in writing one candidate for election to the Board for each vacant position on the Board; and
b. must provide to the Board the written consent of any candidate to their nomination; and
c. may provide to the Board such further information as it thinks fit in support of its candidate(s); and
d. if choosing to nominate a candidate for election to the Board must comply with requirements in Clause 8.6 a-c above at least seven days prior to the AGM.

8.7 In the event that the Board has less than 6 persons following the AGM and providing there is a quorum, the Board may continue to govern the Regional Association providing that within 6 months of the AGM the Board appoints such Board members to bring its number to 6 persons. Such appointments shall be for the same term as a Board Member elected at the AGM or appointed by the appointments panel (i.e. not a casual vacancy).